Privacy notice

We, Ecole des Loustics, use your personal data to provide our French language activities to you and your children. This privacy policy describes how we collect, store and use your personal data.

Ecole des Loustics is responsible for your personal data. We are the data controller of the data which we collect from you, and as such we control the ways your personal data are collected and the purposes for which your personal data are used.

We take seriously our responsibilities to look after your personal data and we are committed to protecting your privacy. We only ask you for the data we absolutely need to organise and run our activities, and to ensure the wellbeing of the children while they are with us. We do NOT share your personal data with anyone else.

We can only use your personal data if we have a proper reason for doing so. According to the law, we can only use your data for one or more of these reasons:

To fulfil a contract we have with you, or
If we have a legal duty to use your data for a particular reason, or
When you consent to it, or
When it is in our legitimate interests.

Legitimate interests are our association's reasons for using your data, but even so, we will not unfairly put our legitimate interests above what is best for you.

The tables below describe the different ways in which we use your personal data and the reasons on which we rely for using those data.

We protect your personal data against unauthorised access or unlawful use.

We use well-known, reliable, secured systems to store your data. We use robust passwords and change them regularly (at least once a year or at any departure of a member of the association's committee or the teaching team). We also use operational measures to protect the data, for example by limiting the number of people who have access to the systems where the data are held.

We keep up to date with current best practice on secured systems and the best way to manage our and your information.

You are entitled to see copies of all personal data held by us and to amend, correct or delete such data. You can also limit, restrict or object to the processing of your data.

If you gave us your consent to use your data, e.g. so that we can send you our newsletter e-mails, you can withdraw your consent.

Please note that even if you withdraw your consent, we can still rely on the consent you gave as the lawful basis for processing your data before you withdrew your consent.

You can object to our use of your data where we rely on our legitimate interests to do so. We explained the legitimate interests on which we rely in the tables below under the heading ‘What we use them for’.

To raise any objections or to exercise any of your rights, you can contact us.

When you get in touch, we will get back to you as soon as possible and where possible within one month. There is no charge for any request. We may also ask you to verify your identity before we provide any information to you.

If we decide to change this privacy notice, the changes will be posted on this page.

About you (parents)

Personal data	When we collect them	Legal grounds for using them	What we use them for
Your first name, last name, e-mail address	■ When you register a child with the association ■ When you register to our mailing list ■ When you take part to one of our events⁽¹⁾ ■ When you contact us via our website or per e-mail ■ When you are a member of the teaching team ■ When you are a member of the association's committee	■ Our legitimate interests ■ With your consent	■ To communicate with you ■ To run our activities
Your phone number	■ When you register a child with the association ■ When you contact us by phone ■ When you are a member of the teaching team ■When you are a member of the association's committee	■ Our legitimate interests With your consent	■ To communicate with you ■ To run our activities
Your address	■ When you register a child with the association ■ When you are a member of the teaching team ■ When you are a member of the association's committee	■ Our legitimate interests ■ With your consent	■ To communicate with you ■ To run our activities
Your nationality	■ When you register a child with the association	■ Our legitimate interests ■ With your consent	■ To have an understanding of the various origins of the French language in the association
Your relationship to the child(ren) you registered	■ When you register a child with the association	■ Our legitimate interests ■ With your consent	■ To communicate with you ■ To run our activities
Bank account details	■ When you are a member of the teaching team ■ When we have had to make a payment to you by BACS	■ Our legitimate interests ■ With your consent	■ To send money to you from the association's bank account
Information about you, your location and how you interact with our e-mails sent via the mailing list (e.g. whether your opened it, which platform you were using, etc.)	■ When you opt in to receive messages from us (once you are registered on our mailing list) ■ When you open our e-mails sent via our mailing list (e.g. newsletters)	■ Our legitimate interests ■ With your consent	■ To identify ways to communicate efficiently with you (we are aware that some are fans of e-mails, others of Facebook, others long for the time of snail mail :-))

⁽¹⁾ For example our Fête de la galette, Fête de fin d'année or Samedis des Loustics.

About your children

Personal data	When we collect them	Legal grounds for using them	What we use them for
First and last name of your child(ren)	■ When you register a child with the association ■ When you take part to one of our events⁽¹⁾ ■ When you contact us via our website or per e-mail (e.g. registration enquiry about your child(ren))	■ Our legitimate interests ■ With your consent	■ To communicate with you ■ To run our activities
Date of birth, gender and medical problems of your child(ren)	■ When you register a child with the association ■ Sometimes when you take part to one of our events⁽¹⁾	■ Our legitimate interests ■ With your consent	■ To communicate with you ■ To run our activities
Nationality of your child(ren)	■ When you register a child with the association ■ Sometimes when you take part to one of our events⁽¹⁾	■ Our legitimate interests ■ With your consent	■ To have an understanding of the various origins of the French language in the association

⁽¹⁾ For example our Fête de la galette, Fête de fin d'année or Samedis des Loustics.
⁽²⁾ General Data Protection Regulation.

Ways you can access, control, and correct your personal information

We respect your right to access, correct, request deletion or request restriction of our usage of your personal information as required by applicable law. We also take steps to ensure that the personal information we collect is accurate and up to date.

You have the right to know what personal information we maintain about you
We will provide you with a copy of your personal information in a structured, commonly used and machine readable format on request
If your personal information is incorrect or incomplete, you have the right to ask us to update it
You have the right to object to our processing of your personal information
You can also ask us to delete or restrict how we use your personal information, but this right is determined by applicable law and may impact your access to some of our activities

Personal data we collect about you

Why we collect your personal data

How we protect your personal data

How long we keep your personal data for

Sharing your personal data

Your rights

Contact us